I currently work as an occupational health nurse, but my role is more focused on coordination and project-based work rather than traditional nursing or clinical care. My job involves a significant amount of planning, organizing, and collaboration with various stakeholders, both internally within the organization and externally with partners and service providers.
Most of my working hours are spent on a computer, as digital tools play a central role in my daily tasks. I rely heavily on Microsoft Teams for meetings, communication, and collaboration with colleagues. Teams is essential for both scheduled and impromptu discussions, and it also serves as a platform for file sharing and project management within different teams and working groups.
Outlook is another vital tool I use every day. I manage my calendar extensively to schedule meetings, plan my work, and coordinate with others. I also use Outlook to handle a large volume of emails, which are a primary means of communication in my role.
Excel is a particularly important tool for data management and analysis. I use it to create and maintain project plans, monitor timelines, and compile data for reports and presentations. It helps me track progress and organize information in a structured way.
In addition, I frequently use Word for writing reports, documenting processes, and creating other official documents. Word allows me to prepare materials that are clear, professional, and ready for distribution to different stakeholders.
I also use Apple’s Notes app regularly for quick note-taking, brainstorming, and organizing thoughts. It’s a convenient tool for capturing ideas on the go and keeping track of tasks or meeting highlights, especially when I need to access them quickly from different devices.
More recently, I have started using ChatGPT to support my work. I use it to generate ideas, draft documents, summarize information, and find inspiration for communication and planning tasks. It has become a valuable resource in helping me work more efficiently and creatively, especially when managing several projects at once.
Overall, my role is highly digital and depends on the effective use of various tools to ensure smooth coordination, clear communication, and successful execution of ongoing projects. The ability to work with digital platforms is essential in supporting the dynamic and evolving needs of occupational health services today.
For this assigment, I chose the following five tools that were not familiar to me before:
Asana
Asana could be a valuable tool for managing projects, tasks, and team collaboration in my coordination-focused role. I could use it to plan timelines, assign responsibilities, monitor progress, and keep all project-related information in one place.
Pros:
- Clear task and project tracking with deadlines and priorities
- Easy collaboration and transparency within teams
- Visual project views (like timeline or board) enhance planning
- Integration with other tools like Outlook and Teams
Cons:
- May feel too complex for very simple tasks
- Requires consistent use by all team members to be effective
Todoist
Todoist can help me manage daily tasks, set reminders, and organize work-related to-do lists. It would support my need to stay on top of multiple ongoing projects and deadlines, especially in a coordination-heavy role.
Pros:
- Simple and intuitive task management
- Ability to set due dates, priorities, and recurring tasks
- Syncs across all devices (desktop, mobile)
- Helpful for personal task organization as well
Cons:
- Not ideal for complex workflows or large teams
DeepL
DeepL can be a valuable tool for translating documents, emails, or other communication when working with international partners or materials. It helps ensure accurate and professional translations, especially when quick turnaround is needed.
Pros:
- High-quality and natural-sounding translations
- Easy to use for both short texts and full documents
- Supports multiple languages
- Helpful for improving communication with non-Finnish speakers
Cons:
- Not always perfect with technical or industry-specific terms
- Requires reviewing the output for accuracy
- Full features (like document translation) may require a paid version
Monday
Monday could help me manage and coordinate multiple projects by organizing tasks, timelines, and responsibilities in a clear and visual way. It’s especially useful for tracking progress, collaborating with teams, and keeping everything in one place.
Pros:
- Highly visual and customizable project tracking
- Easy to assign tasks, set deadlines, and monitor status
- Integrates with tools like Outlook, Teams, and Excel
- Good overview of multiple ongoing projects
Cons:
- Can feel overwhelming at first due to many features
- Requires time to set up boards and workflows effectively
- May be more complex than needed for very small teams or simple tasks
Miro
Miro can be used for visual collaboration, brainstorming, and planning in project work. It’s ideal for creating mind maps, timelines, or workflow diagrams—especially when working with teams remotely.
Pros:
- Great for visualizing ideas and project plans
- Supports real-time collaboration with colleagues
- Easy to use for workshops, planning sessions, or strategy work
- Flexible templates for different needs (e.g. flowcharts, Kanban boards)
Cons:
- Can feel overwhelming due to its open, limitless canvas
- Requires time to learn all features effectively
- Works best when all team members are actively using it
I consider myself quite proficient in using various digital tools essential for my work, such as Microsoft Office applications, communication platforms like Teams and Outlook, and productivity apps. I am comfortable learning new software and adapting to different digital environments. Regarding social media platforms, I have a basic to intermediate understanding and can use them effectively for communication and networking, although I am always open to improving my skills further.